Getting the right digital asset management software is not an easy process. That is because you need to carry out research and evaluate different vendors. The process can make you feel overwhelmed. When you realize you need a solution, it becomes easy to address the problem before it gets out of hand. After determining you require a DAM, you need to start searching for a vendor. The truth is that it is tough to know whether the software you purchase will suit your needs. 5th Kind is one of the top DAM software providers you can rely on. These are some tips to help you find one that suits your needs.
Consider Your Stakeholders
It is vital to know what external and internal partners can be impacted when implementing your digital asset management system. Therefore, you need to get them on board from the beginning. Ensure you communicate with your stakeholders throughout the journey and understand how the system works. An important part of digital asset management is to get it right from the beginning. It does not matter how great your software is, if it is used incorrectly, it will not be of help.
Understand Your Needs
After having an understanding of who uses the system, you need to determine what every group requires access to and those that you do not want. The good thing about enterprise digital asset management systems is that you can segregate groups and users. In this way, you can give them permission to dictate what they see and do. Although you can allow all users to access everything, the approach is not recommended for the safety of your organization.
Consider Your Current Resources
There is a need to leverage the resources you have first. For instance, can your creative team or social media group benefit from the new system? Make sure you carry out adequate research into different systems and integrate them into the existing tools. In this way, you will ensure everyone involved is happy with the new system.
Set Timelines
The truth is that setting realistic timelines is quite tricky. That is the case when you have different departments that need to use your digital asset management system. In fact, the resulting pressure may force you to pick a vendor as soon as possible. However, you need to evaluate the vendor and this takes time. The best approach is to divide your implementation into different phases.
Take Into Account Long-term Co-operation
After narrowing your search down to a few vendors that meet your requirements, it is vital to look at the company as a whole instead of the product alone. Can the company help you accomplish your goals? What support do they offer?